The AFBN is looking for a secretary. The secretary of the American Football Federation Netherlands (AFBN) is an organizational and administrative talent responsible for managing the administrative and operational processes of the federation. This person plays a crucial role in streamlining communication, documenting important decisions, and supporting board activities to ensure the effective functioning of the AFBN.

The secretary of the AFBN will play a key role in ensuring the streamlined and efficient operation of the association, contributing to the creation of a well-organized and communicative environment within the organization.

• Skills
  • Experience in administrative, coordinating, or secretarial roles, preferably in the sports sector or non-profit organizations.
  • Excellent organizational and administrative skills, with attention to detail.
  • Strong written and oral communication skills.
  • Familiarity with governance processes and administrative workflows.
  • Familiarity with rules and regulations applicable to sports federations.
  • Proficiency in working with office software and communication tools.
  • Team player with the ability to collaborate effectively with diverse stakeholders.
  • Affinity for American football or willingness to become familiar with the sport.
• Administrative Management Responsibilities
  • Maintaining accurate and up-to-date administrative documents, including meeting minutes, policy documents, and official correspondence.
  • Manage the association's archiving system and keep important documents easily accessible.

• Board support
  • Supporting the chairperson and other board members in planning and organizing board meetings, including drafting the agenda and distributing relevant documents.
  • Minutes of meetings and recording decisions and action items.
• Communication
  • Act as the link between the board, members, and external parties for administrative and communication needs.
  • Coordinating internal and external communications, such as announcements, newsletters, and official notices.
• Compliance and Regulation
  • Ensuring compliance with legal and regulatory requirements applicable to the sports sector and the association.
  • Assist with maintaining and updating membership records and other administrative requirements.
• Coordination and Project Management
  • Supporting specific projects and initiatives within the AFBN, including the coordination of events and programs.
  • Contributing to the development of strategic plans and policy documents.
• Time commitment, volunteer reimbursement, and expenses
  • In this role, you will spend an average of 4 hours per week. This can vary with peaks and valleys, so some flexibility is desired.
  • Per month, you will receive a voluntary contribution of €175.00.
  • Mileage allowance 0.23 euros per kilometer